Archive for December, 2011

Dropbox 101- Step 1 in setting up your Cloud biz

Learn how to use to become efficient in your business. I have a lot of people ask me how to use their Ipad, but one of the most fundamental things to learn is how to get information from your laptop to your Ipad.  First thing to remember is your laptop is going to use either programs or the web to operate in your  daily real estate practice. The Ipad is going to use a specially designed program called an (application or App for short) or use Safari (which is how you access the web-much like you clicking on the litttle blue E for Internet Explorer).  Just an FYI, even though an Ipad has an App for a program, it normally won’t look like the program on your laptop. So how to I can a file off my laptop so I can see it on my Ipad?  The answer is easy-use Dropbox.

What is Dropbox? is a “cloud based file system”. By putting your files in the “cloud” meaning it sits on a remote server (not just on your laptop) allowing you access to retrieve the file from various devices.  It’s a great way to have your briefcase of files all digital – leave that paperwork behind. Let’s get started:

1. From your laptop/PC- go to and sign up for an account. I would recommend doing the free one to start with until you see how much you will use it.  Save your password in whatever password program you are using like, SplashID.

2. Install Dropbox to your desktop from When completed installing, go to your desktop on your laptop and look for the Dropbox icon.

3. From your Iphone/Droid and Ipad, download the Dropbox app from the App store.  The log in information here will be the same as the login information you created on on your laptop/PC.

4. Let’s start to put files into your Dropbox on your laptop. You have 3 options to do this, depending on your needs. Pick the one that works best for you.

  •  Option 1- Go to, sign into your account. Then hit the upload button, find the file on your computer, click start upload. When it is done uploading, it will be in the Dropbox  “cloud”. You can create folders and share folders as well, which I will discuss in another post.
  • Option 2 – Let’s say you are typing up something in Word or you have a .pdf that you need to access from your Ipad later. With that document open, click on File, Save, then click Desktop, Click MyDropbox (sometimes MyDropbox is saved under My Documents depending on how you downloaded it to your laptop) and then click Save.
  • Option 3 – Find the file on your laptop you want in the Dropbox.  So either right click on it to copy, click on MyDropbox on your laptop, and right click & paste.  Or you can simply drag the file over to the Dropbox icon.  Doing this will remove the file off your laptop and it will only be in Dropbox.  You choose what is right.

Now your files are sitting in the Dropbox “cloud”, but how do I see them? Now go to your Ipad, Iphone or Droid and open the Dropbox app. Once you login, you will see the files come in.  If you put a big file in the Dropbox, be aware that sometimes it takes a bit to show up in the Dropbox app.  Quick Amy tip….Before leaving your office, double check to make sure the files are truly in your Dropbox!!! If not, then when you are out in the fiel & need the file, you will need to use another program to remotely access your computer.  (Coming soon in another post to you!)

This is the just the pure basics.  In Dropbox 201, I will give you other suggestions on how to use it to be more efficient in your real estate biz.

Happy Dropboxing!


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